Proof of registration for Belgian companies

Document retrieval

Whenever possible, Swan independently retrieves required documents. If retrieval isn't possible, Swan may request the documents listed on this page to open an account for your company registered in 🇧🇪 Belgium.

Mandatory documents

Documents marked with an asterisk (*) are mandatory. All other documents may be requested on a case-by-case basis.

Documents must be written in the Latin alphabet, and must be comprehensive, accurate, and compliant with legal requirements.

Companies

Legal forms

Legal form (Dutch/French)	Description
Besloten Vennootschap (BV) / Société à Responsabilité Limitée (SRL)	Private Limited Liability Company
Naamloze Vennootschap (NV) / Société Anonyme (SA)	Public Limited Company
Vennootschap onder Firma (VOF) / Société en Nom Collectif (SNC)	General Partnership
Commanditaire Vennootschap (CommV) / Société en Commandite Simple (SCS)	Limited Partnership
Coöperatieve Vennootschap (CV) / Société Coopérative (SC)	Cooperative Company
Maatschap / Société Simple	Private Partnership without legal personality

Accepted documents

Document type (Dutch/French)	Description	Details
Uittreksel Handelsregister / Extrait Banque-Carrefour des Entreprises (BCE)*	Proof of Registration*	Must be official and dated. Retrieved by Swan from the Crossroads Bank for Enterprises (CBE) Must be dated within the last 3 months.
Akte van Oprichting / Statuts*	Articles of Association*	Must be most recently published version. Retrieved from CBE → Publications in National Gazette or Moniteur Belge direct search. Dated and signed.
Uittreksel UBO-register / Extrait registre UBO	UBO register extract	From UBO Register (requires NBB authorization) or company provision. Mandatory under Belgian law.
Beëdigde verklaring / Déclaration sur l'honneur	Sworn statement	Company declaration. If UBO register extract is unavailable. Must be signed and dated within the last 3 months.
Identiteitsdocument / Pièce d'identité	Identity documents of directors	Identity document or passport of directors. All directors who can represent company. Must be submitted in color, both sides (if applicable).
Identiteitsdocument UBO's / Pièce d'identité des UBOs	UBO identity documents	For all identified UBOs. All valid identity documents are accepted. Must be in color (both sides if applicable).
Bewijs van adres / Justificatif de domicile	Proof of address of UBOs	Must be dated within the last 3 months.
Volmacht / Procuration	Power of Attorney (if applicable)	From authorized directors/Board of Directors. Must grant power to open and manage accounts. Must be dated (within the last year) and signed. Identity document required if the legal representative is not the account holder.
Financiële overzichten / Comptes annuels	Annual accounts or tax returns	Retrieved from NBB Central Balance Sheet Office. Must be the most recent. For enhanced due diligence.
Belastingaangifte / Déclaration fiscale	Company's tax return	To be provided by company. Additional financial verification.
Organigram / Organigramme	Company structure chart	To be provided by company. Document must be authentic and the latest version. For complex ownership structures.

Self-employed individuals

Legal forms

Legal form (Dutch/French)	Description
Eenmanszaak / Entreprise individuelle	Self-employed

Accepted documents

Document type (Dutch/French)	Description	Details
Uittreksel Handelsregister / Extrait BCE*	Proof of Registration*	Must be official and dated. Retrieved by Swan from the Crossroads Bank for Enterprises (CBE). Must show: name, address, registration number, activity description.
Identiteitsdocument / Pièce d'identité*	Identity document of individual*	Standard ID verification. Individual represents themselves - no separate legal entity. Must be submitted in color, both sides (if applicable).
Eerste overschrijving / Premier transfert*	First transfer*	For self-employed (entrepreneur individuel) individuals only. Must make a first transfer into their payment account from another bank account registered in their name. Bank account must be within the European Economic Area (EEA).

Associations

Legal forms

Legal form (Dutch/French)	Description
Vereniging zonder winstoogmerk (VZW) / Association sans but lucratif (ASBL)	Non-Profit Organization
Internationale Vereniging zonder winstoogmerk (IVZW) / Association Internationale sans but lucratif (AISBL)	International Non-Profit Organization
Stichting / Fondation	Foundation

Accepted documents

Document type (Dutch/French)	Description	Details
Uittreksel Handelsregister / Extrait BCE*	Proof of Registration*	Must be official and dated. Retrieved by Swan from the Crossroads Bank for Enterprises (CBE).
Akte van Oprichting / Statuts*	Articles of Association*	Dated and signed. Must include company name, objectives, and management structure.
Notulen vergadering / Procès verbal*	Latest meeting minutes*	Must be the most recent. Signed by attendees.
Identiteitsdocument / Pièce d'identité	Identity document of UBOs	All valid identity documents are accepted. Must be in color (both sides if applicable).
KVK uittreksel UBO-register / Extrait registre UBO	Ultimate Beneficial Owner (UBO) certificate	Official document signed and stamped. Requested if not clearly shown on proof of registration. Screenshots of the UBO declaration are not accepted.
Bewijs van adres / Justificatif de domicile	Proof of address of UBOs	Must be dated within the last 3 months.
Bewijs van adres / Justificatif de l'adresse de la société	Proof of company address	Must be dated within the last 3 months.
Aangifte vennootschapsbelasting / Avis d'imposition	Business income tax return	Most recent (for the previous year).
Volmacht / Procuration	Power of Attorney and identity document of the legal representative	Must be dated (within the last year) and signed. Identity document required if the legal representative is not the account holder. Must be submitted in color, both sides (if applicable).

Homeowner associations

Legal forms

Legal form (Dutch/French)	Description
Vereniging van Mede-eigenaars / Association de copropriétaires (ACP)	Homeowners association (HOA)

Accepted documents

Document type (Dutch/French)	Description	Details
Uittreksel Handelsregister / Extrait BCE*	Proof of Registration*	From CBE Public Search using address or registration number - save as PDF. ⚠️ Note: Some HOAs not yet registered in CBE.
Basisakte en appartementsreglement / Acte de base et règlement de copropriété*	Articles of Association*	To be provided by HOA. Fundamental governing documents.
Notulen vergadering / Procès verbal*	Latest meeting minutes*	To be provided by HOA. Shows current decisions and authority. Must be the most recent. Must be signed by assembly president, secretary, and co-owners present.
Identiteitsdocument / Pièce d'identité*	Identity document of Syndic*	All valid identity documents are accepted. Syndic is sole legal representative. Must be a valid identity document. Must be submitted in color, both sides (if applicable).
Professionele referenties / Attestation professionnelle	Professional credentials	IPI number verification from IPI website. IPI number format: 6 digits (e.g., 505.833). Verification if professional Syndic.
Financiële verklaring / Compte financier	Financial statement	To be provided by HOA. For enhanced due diligence.
Volmacht / Procuration	Power of attorney from Syndic	From Syndic only. ⚠️ Syndic cannot delegate without general assembly agreement. Proof of general assembly authorization for delegation required. Must be dated (within the last year) and signed.

Cooperatives

Legal forms

Legal form (Dutch/French)	Description
Coöperatieve Vennootschap (CV) / Société Coopérative (SC)	Cooperative

Accepted documents

Document type (Dutch/French)	Description	Details
Uittreksel Handelsregister / Extrait BCE*	Proof of Registration*	Must be official and dated. Retrieved by Swan from the Crossroads Bank for Enterprises (CBE).
Lidmaatschapsovereenkomst / Convention d'adhésion*	Membership agreement*	Must include member names, terms, and conditions of membership.
Akte van Oprichting / Statuts*	Articles of Association*	Dated and signed. Must include company objectives and management structure.
Notariële oprichtingsakte / Acte notarié de constitution*	Notarial deed of incorporation (with list of directors)*	Includes the appointment of board members in the final provisions (Slotbepalingen).
Uittreksel UBO-register / Extrait registre UBO	Ultimate Beneficial Owner (UBO) certificate	Official document signed and stamped. Requested if not clearly shown on proof of registration. If not available, a membership certificate, share certificate, or UBO confirmation letter may be accepted. Screenshots of the UBO declaration are not accepted.
Notulen vergadering / Procès-verbal	Meeting minutes, house rules, member list, voting records, or board member documents	Only required once members or investors are onboarded. Must be the latest versions. Signed by attendees. Not mandatory for cooperatives less than 1 year old.
Bewijs van adres / Justificatif de domicile	Proof of address	Must be dated within the last 3 months.
Financiële overzichten / États financiers	Financial statements	Most recent annual report or balance sheet. Dated within the last 3 months.
Volmacht / Procuration	Power of Attorney and identity document of the legal representative	Must be dated (within the last year) and signed. Identity document required if the legal representative is not the account holder.
Identiteitsdocument / Pièce d'identité	Identity document of UBOs	All valid identity documents are accepted. Must be in color (both sides if applicable).
Bewijs van adres / Justificatif de domicile	Proof of address of UBOs	Must be dated within the last 3 months.